How a manufacturing ERP can straighten out internal systems
Chaotic cultures are all too common in the Australian manufacturing industry. Also called “firefighting culture”, a chaotic work approach looks like:
- Managers rushing from meeting to meeting
- Finger-pointing when a production process breaks down
- Knee-jerk reactions when problems arise
- Recurring production bottlenecks
- Quick-and-dirty fixes
Especially in complex manufacturing and R&D operations, there simply aren’t enough resources to address every little problem that arises.
So management ends up overworking the best people while trying to patch the problems in front of them. Meanwhile, the business manages to stay afloat. However, making any headway seems impossible due to the steady stream of emails, phone calls and shutdowns.
But by implementing an ERP that spans the supply chain, your organisation can use data to rethink problem-solving and make better business decisions. Ultimately, a manufacturing ERP will help design long-term growth strategies, save time, improve productivity and encourage collaboration.
ERP makes it simple
Complexity is one of the biggest challenges to overcoming chaotic culture. Even for small and medium manufacturers, it can seem like there are too many standalone systems and too many established processes for an integrated approach. Here’s where an ERP becomes invaluable.
ERP (Enterprise Resource Planning) is a simplified system that combines data from across the supply chain:
- Suppliers and purchase orders
- Customer information
- Lead management
- Capacity planning
- Finishing and dispatch
- Time and attendance
All this information comes together in a single user-friendly platform. As a result, everyone in your organisation has the tools, features and data they need to prioritise and track tasks, so unexpected issues are put in context with the bigger picture.
Manufacturers who implement an ERP can take their business to the next level, straightening out chaotic culture as they go.
How Jobman helps Australian manufacturers to overcome chaos
Chaotic culture leads to…Jobman Culture leads to…
|Reactive problem solving||Strategic problem solving|
|Complaints driving priorities||System and processes driving priorities|
|Promises eroding profits||Systems ensuring profits|
|Priorities overriding processes||Process controlling priorities|
|Band-Aid solutions||Developed solutions to strengthen outcomes|
|The best person being overworked||Balanced workload for everyone|
|Repeating problems||Adapting the system for desired outcomes|
|Patches become the system||Implementing proven systems and processes|
Strategic problem solving
There will always be more problems than there are hours in the day. Production problems shouldn’t be ignored; they should be prioritised and addressed systematically.
A manufacturing ERP provides an overview of the entire business, so management can decide how to allocate resources in a way that aligns with long-term priorities. This approach ensures your workforce stays focused on growing the business. It also reallocates the time and energy spent on problem-solving back to production and value-adding activities.
System and processes driving priorities
Lean management methodology identifies non-value-adding activity (i.e. waste). Quality Assurance processes home in on specific defects. Six Sigma provides a framework to stamp out variability.
But management can’t adopt these methods without the right tools. And neither can the workforce alter their behaviour. For example, when machine operators and salespeople don’t communicate, or when the logistics coordinator can’t see what materials are taking up too much valuable storage space, everyone feels alone with no support.
Bringing the business together into a simplified ERP system means every level of the organisation can communicate, see the positive impact, and understand the bigger picture.
Systems ensuring profits
ERP software helps to reduce waste and target a better-quality product. For example, reallocating resources to clear a recurring bottleneck can increase output. In turn, this shortens production lead time. As a result, customers are more satisfied, payments come in faster, and the business can re-invest in expanding output.
All that data is easily accessible in Jobman:
- Real-time job tracking
- Production reports
- Sales and financial reports
- Automated financial processes
- CRM tracking customer feedback
Implementing an ERP system creates a constant feedback loop for management to track their progress in real-time, rather than waiting for quarterly or annual results.
Process controlling priorities
Who sets priorities on the shop floor? If that question is hard to answer – or if the answer depends on the problems that crop up each day – then your business needs the data-driven intelligence of an ERP.
Without a clear picture of performance across the value chain, priority-setting becomes chaotic. Teams (or individual operators) decide which problems to address and which tasks to prioritise instead of collaborating in line with management’s priorities.
Developed solutions to strengthen outcomes
Band-Aid fixes only hide production problems; they don’t create long-term solutions. They also make things more chaotic downstream, where the result is visible, but the root cause is plastered over.
Better outcomes require a thought-out, systematised approach. Due to the complexity of manufacturing operations, this usually means an iterative method for identifying, tweaking, tracking and continually improving results. An ERP like Jobman provides easy access to the data needed to make those decisions.
Balanced workload for everyone
In the community, firefighters are heroes who respond to emergencies and save lives. But in a manufacturing organisation, letting the reactive heroes lead the charge means discouraging innovators from contributing long-term ideas.
Eliminating chaos allows innovative ideas to come forward. It also means the people who continually step up to solve problems can instead focus their energy on long-term business growth. Jobman balances workloads at every stage of the production process: by scheduling work based on capacity, providing easy-to-follow checklists, automating time-consuming tasks and eliminating double data entry.
Adapting the system for desired outcomes
Without an ERP, production issues can look random and varied. But when you have all the data you need at your fingertips, it’s easy to see patterns:
- Recurring bottlenecks
- Production delays
- Machine breakdowns
- Underperforming staff
- Overtime wages
- Human error in data entry
- Lost or mishandled paperwork
- Inefficient stock control
Once you can see the problems, you can use management methodologies to address them. But without real-time production data, you can only see the issues after they occur, which means you’re always on the back foot and never moving forward.
Implementing proven systems and processes
Quick-and-dirty patches become the accepted standard too often in Australian manufacturing. Unfortunately, these patch fixes ultimately lead to lower reduced productivity and quality, whether it’s a production workaround, manual data entry, retrospective timesheets, or overpaying for last-minute material orders.
With Jobman, Australia’s leading manufacturing ERP, you can eliminate patchy problem solving for good. Jobman simplifies strategic problem-solving. Data from all corners of your business come together in a simplified browser-based system, giving you the tools to identify, address and systematically eliminate poor practices.
The first step is contacting the Jobman team for a tailored consultation. We’ll invest time to understand your specific issues before taking you through the tools and features that can untangle a chaotic work culture and help your business grow.